Stockroom and parts counter management
Allokit gives the storekeeper one place to approve requisitions, hand material over at the counter, record issues and receive returns. Every issue and every return is charged to the right project.
The storekeeper uses Allokit to hand over the material of an approved requisition at the counter, issue material without a requisition and put surplus back into stock. Four counters show the pending work.
What is stockroom management for a construction contractor?
The stockroom is where a construction company keeps its tools, equipment and consumables, and where crews come to get their material. The storekeeper controls what goes out, what comes back and the project each movement is charged to.
In Allokit, the stockroom is a warehouse divided into locations. Stock is kept by location, which lets a company manage one or several stockrooms in the same inventory. The stockroom and the counter are part of the Allokit WMS, along with requisitions, receiving and shipping.
The stockroom and counter in Allokit
- Counter pickup
- The storekeeper hands the material of an approved requisition directly to the crew that comes to get it, in full or in part. The rest can be handed over later.
- Issues without a requisition
- The storekeeper can issue material to a project from a reservation, from a tool or consumable record, or from the project page.
- Reserved stock protection
- If the requested stock is reserved for someone else, Allokit warns the storekeeper and asks for confirmation.
- Returns to stock
- A returned tool becomes available again. A returned consumable goes back into stock at the chosen location, and the project is credited at the cost paid.
- Work counters
- Four counters show requisitions to approve, items to order, receipts to receive and shipments to pick. The lists are sorted by priority.
- Several stockrooms
- Allokit keeps each warehouse’s stock separately and records transfers from one warehouse to another.
A counter pickup in Allokit
Receive the requisition
The foreman creates the requisition and the storekeeper approves it.
Hand over directly
The storekeeper chooses “Hand over directly” and gives the material at the counter instead of preparing a shipment.
Hand over once or in several batches
The storekeeper hands over part of the material now and the rest when stock is available.
Receive returns
Surplus goes back into stock and the project is credited.
When to use the stockroom and counter
- Serve a crew that comes to pick up its material at the stockroom
- Issue a consumable to a project without creating a requisition
- Put surplus coming back from a job site back into stock
Frequently asked questions about stockroom and parts counter management
What does the storekeeper do in Allokit?
The storekeeper approves requisitions, reserves stock, creates purchase orders, receives deliveries, picks shipments and hands material over at the counter.
Can material be issued without a requisition?
Yes. The storekeeper can issue material to a project from a reservation, from the item record or from the project page. Allokit warns the storekeeper if that stock is reserved for someone else.
How are consumable returns handled?
A consumable return is recorded in the project’s Consumables tab. The storekeeper chooses the location, the stock comes back immediately and the project is credited at the cost paid.
Does Allokit manage several stockrooms or warehouses?
Yes. Stock is kept by location and by warehouse. A requisition can be split between several warehouses, and material can be transferred from one warehouse to another.
How does the storekeeper know what to handle first?
Allokit shows four counters of pending work and sorts every list by priority.
Other warehouse management features
Construction material requisitions
Allokit lets foremen and project managers request their job site’s material in a requisition. The storekeeper approves the requisition, Allokit reserves the available stock and missing quantities move to the order list.
See the featureWarehouse receiving for construction material
Allokit groups everything the warehouse must receive in one list: supplier deliveries, job site returns and transfers between warehouses. The storekeeper checks every receipt by scan and chooses the storage location.
See the featurePicking and shipping material to job sites
Allokit guides the storekeeper while picking material and tracks every shipment to the job site. The shipment keeps the vehicle used, loading photos, the GPS route and proof of delivery.
See the featureConstruction consumables inventory
Allokit keeps the company’s consumables inventory by item and by location. Every receipt, delivery, consumption, return and transfer updates the available quantity and the cost of the project concerned.
See the feature
Organize your stockroom’s work in Allokit.
Show us how your stockroom serves your crews today. We’ll show you how Allokit tracks every handover, every issue and every return.
